Tropical Weather and Other Emergency Preparedness

 

Hurricane Season is June 1 – November 30: UF Housing is prepared!  Are YOU?

UF has Emergency Management Plans for the campus and Housing staff is trained in initiating ALL phases of the plans. The UF plan that addresses hurricane planning is a downloadable form and is found on the UF Department of Emergency Management.

Campus housing facilities are designated shelters for campus residents; other campus facilities may be designated shelters for off campus students, UF staff on emergency duty, and the family of UF staff on emergency duty, if needed. Campus residents are strongly encouraged to be self-sufficient in regards to stocking hurricane supplies such as water, food, flashlights, and medicine.

UF staff routinely monitors tropical weather systems. Any official UF announcements related to classes, business activities, and scheduled activities will be posted on the UF Website and released to local media. The UF Rumor control line is 1-866-UF-FACTS. Housing staff will distribute flyers with the hurricane information below when a situation warrants this action.

Emergency Preparedness: Undergraduate

EMERGENCY INSTRUCTIONS FOR SINGLE STUDENT RESIDENCE HALLS

All students will be alerted by the residence hall staff to make preparations for a tropical weather or other emergency situation.  Students are requested to keep their radios tuned to WRUF FM 103.7, WRUF AM 850, or WUFT FM 89.1, and their televisions tuned to WJCB TV 20 on Cox Cable channel 7 for local advisories and general information and to check the Department of Housing and Residence Education website at www.housing.ufl.edu, and UF website www.ufl.edu for real time updates.  The following procedures are recommended in order to provide the maximum amount of safety and protection for those students residing in our residence halls.

PREPARATION BEFORE THE TROPICAL WEATHER CONDITION OR OTHER EMERGENCY

  • All items including beds should be pulled away from the windows whenever possible. Desktop computers,
    printers, TVs multiplug adapters and other electronics should be placed off the floor, preferably in a closet. All
    electrical items should be unplugged, except refrigerators. Laptop computers and cell phones should be fully
    charged prior to the arrival of the tropical weather condition.
  • Since the floors can get wet, all articles such as shoes, rugs, clothes, bags, suitcases, etc., should be placed off
    the floor on closet shelves or in dresser drawers.
  •  All loose objects should be placed in drawers or closets. Papers, books, etc., should not be left on the tops of
    desks or dressers.
  • Valuables (computers, TVs, etc.) should be placed in closets or dresser drawers located away from the windows.
    All doors should be locked when the occupants are not in the room or apartment.
  • During the peak of the tropical weather condition, electronics including computers and televisions should be
    disconnected from electric outlets, cable TV jacks, DHNet jacks, phone/modem jacks and elevated above floor
    level.
  • Make sure all windows are closed tightly. Do not open or “crack” windows in attempt to “equalize” or “balance”
    pressure within the room or building. Opening windows does not help with pressure. This only creates
    additional forces inside the building which can lead to structural damage. Open all blinds (regardless of style)
    and curtains. This is to permit as much light as possible to enter the room in the event of a power loss and to
    minimize damage should window breakage occur. Do not tape windows or modify or cover windows in any
    manner without permission from Residence Hall Staff. Special Note to Residents in Apartments: In the event
    that winds are predicted to reach tropical storm force (39 mph or greater) residents are directed to remove any
    items away from under windows as a precaution against water leaks.
  • Any student who owns a car should see that the emergency brake is set. If you have an automatic, make sure
    the car is in park. If you have a manual (stick-shift), you should put the car in reverse gear. All windows should
    be closed and the car locked. All cars must remain in assigned parking areas.
  • Each student should provide his/her own flashlight in case of power failure. Do not use candles under any
    circumstances; fire is uncontrollable during a tropical weather condition.

Students should provide themselves with necessary food items for a three day period. Items that do not require
cooking or refrigeration are usually best. (See last item in next section for food service information).
PROCEDURES DURING THE TROPICAL WEATHER CONDITION

  • It is essential that all residents stay indoors throughout the entire tropical weather condition or other
    emergency situation. Residents must not leave their living units until directed to do so by the residence hall
    staff. During the peak of the storm, for maximum protection, residents should close room and/or bedroom
    doors and remain in the hallways.
  • Students should remain away from danger areas, such as the glass windows and doors in the lobby areas of the
    halls or the living rooms of the apartments.
  • Students should not attempt to open windows or doors to see what is happening outside.
  • Report all accidents, injuries, broken windows or excessive water to the Resident Assistant, Graduate Hall
    Director, Area Coordinator, or the Residence Entrepreneurial Director.
  • Cell phone calls should be made only in case of emergency, such as those mentioned in above item.
  • Whenever possible, food service facilities will be open within the residence areas. Housing units not having food
    service facilities will be provided food if the emergency period extends beyond 24 hours. Students are
    encouraged to provide for their own food requirements for the initial period of the emergency, usually three
    days.

If everyone remains calm, stays inside and observes all of the above instructions and precautions, the danger will be
minimized.

 

Download and print the above instructions here: 2017 Emergency Instructions Single Student Residence Halls

Hurricane Preparedness: Graduate and Family Housing

EMERGENCY INSTRUCTIONS FOR GRADUATE and FAMILY HOUSING APARTMENTS

All students will be alerted by the Graduate and Family Housing staff to make preparations for a tropical weather condition or other emergency situation.  Residents are requested to keep their radios tuned to WRUF FM 103.7, WRUF AM 850, or WUFT FM 89.1 and their televisions tuned to WCJB TV 20 on Cox Cable channel 7 for local advisories and general information and to check the Department of Housing and Residence Education website www.housing.ufl.edu, and UF website www.ufl.edu for real time updates.  The following procedures are recommended in order to provide the maximum amount of safety and protection for those residents residing in our Graduate and Family Housing apartments.

 

PREPARATION BEFORE THE TROPICAL WEATHER CONDITION OR OTHER EMERGENCY

  • All items including beds should be pulled away from the windows whenever possible. Desktop computers, printers, TVs multiplug adapters and other electronics should be placed off the floor, preferably in a closet.  All electrical items should be unplugged, except refrigerators.  Laptop computers and cell phones should be fully charged prior to the arrival of the tropical weather condition.
  • Since the floors can get wet, all articles such as shoes, rugs, clothes, bags, suitcases, etc., should be placed off the floor on closet shelves or in dresser drawers.
  • All loose objects should be placed in drawers or closets.  Papers, books, etc., should not be left on the tops of desks or dressers.
  • Valuables (computers, TVs, etc.) should be placed in closets or dresser drawers located away from windows.  All doors should be locked when the occupants are not in the apartment.
  • During the peak of the tropical weather condition, electronics including computers and televisions should be disconnected from electric outlets, cable TV jacks, DHNet jack, phone/modem jacks and elevated above floor level.
  • Make sure all windows are closed tightly.  Do not open or “crack” windows in attempt to “equalize” or “balance” pressure within the room or building.  Opening windows does not help with pressure.  This only creates additional forces inside the building which can lead to structural damage.  Open all blinds (regardless of style) and curtains.  This is to permit as much light as possible to enter the room in the event of a power loss and to minimize damage should window breakage occur.  Do not tape windows or modify or cover windows in any manner without permission from Graduate and Family Housing staff.  In the event that winds are predicted to reach tropical storm force (39 mph or greater) residents are directed to remove any items away from under windows as a precaution against water leaks.
  • Any resident who owns a car should see that the emergency brake is set.  If you have an automatic, make sure the car is in park.  If you have a manual (stick-shift), you should put the car in reverse gear.  All windows should be closed and the car locked.  All cars must remain in assigned parking areas.
  • Each resident should provide his/her own flashlight in case of power failure.  Do not use candles under any circumstances; fire is uncontrollable during a tropical weather condition.

Residents should provide themselves with necessary food items for a three day period. Items that do not require cooking or refrigeration are usually best.  (See last item in next section for food service information).

 

PROCEDURES DURING THE TROPICAL WEATHER CONDITION

  • It is essential that all residents stay indoors throughout the entire tropical weather condition or other emergency situation.  Residents must not leave their living units until directed to do so by the Graduate and Housing staff.  During the peak of the storm, for maximum protection, residents should close room and/or bedroom doors and remain in the hallways.
  • Residents should remain away from danger areas, such as the glass windows and doors in the lobby areas of the apartments or the living rooms of the apartments.
  • Residents should not attempt to open windows or doors to see what is happening outside.
  • Report all accidents, injuries, broken windows or excessive water to the Community Assistant, Area Coordinator, or the Assistant Director of Housing.
  • Cell phone calls should be made only in case of emergency, such as those mentioned above.
  • Whenever possible, food service facilities will be open within the single student residence areas.  Housing units not having food service facilities will be provided food if the emergency period extends beyond 24 hours.  Residents are encouraged to provide for their own food requirements for the initial period of the emergency, usually three days.

 

If everyone remains calm, stays inside and observes all of the above instructions and precautions, the danger will be minimized.

 

Download the above information here: 2017 Emergency Instructions: Graduate and Family Housing Apartments