Graduate & Family Housing Transfer Requests
When selecting an apartment we always advise that you do your best to choose an apartment that you can live in for the entirety of your academic career at the University of Florida. Due to high demand, it is very difficult to transfer to a different apartment. However, we are aware that circumstances may change while you live with us.
Purpose of the Transfer Process
The transfer process is intended to assist current GFH residents who have a change in circumstances with regards to the following: Marital Status, Dependent Children and Disability. When the number of family members living in an apartment increases or an unforeseen medical condition arises, a transfer may be necessary. When a student submits a transfer request for one of these reasons, we do our best to find alternate housing within GFH that accommodates the change of circumstance.
We also realize that occasionally, a current GFH resident may want to transfer to a different village or apartment for other reasons (to be closer to a particular part of campus, to change school zones, to change floors, or other personal preferences). We often cannot accommodate these types of transfers due to the high demand for Graduate and Family Housing. However, we will do our best to accommodate such requests. Please note that convenience transfers such as these are never guaranteed.
The Transfer Process
- Visit your Village Office or the Main Housing Office to complete a Transfer Request Form. If more information is required to better understand your transfer request, you will be contacted by a GFH Administrative Services staff member. Residents may not submit a transfer request until they have lived in GFH for 6 months.
- GFH staff will notify the resident of their transfer priority and a rough estimate of how long the transfer process might take. Since availability depends on current residents moving out and current demand we cannot give an exact transfer date until a suitable apartment is available.
- Staff will begin to monitor availability for an apartment that meets the transfer request. Transfer requests will be processed by priority and then in the order they are received.
- Once a potential transfer apartment has been found, you will receive notice from a GFH Administrative Services team member. At this point there are three options:
- Accept the transfer: You will receive instructions on how to submit a Notice of Intent to Vacate for your current apartment as well as how to move into the transfer apartment.
- Reject the transfer: You will stay in your current apartment and your transfer request date will be reset. If you reject three apartments your transfer request will be cancelled and you will not be able to request a transfer again for one year. In instances where a transfer is required by GFH policy you must either accept the transfer apartment or submit a Notice of Intent to Vacate.
- Cancel transfer request: You may also cancel your request for transfer.
- Most transfers will take around two months. Convenience transfers could take considerably longer.
- During periods of high demand, transfers may not be possible.
- Depending on availability, a transfer may not be possible.
- In order to keep rental rates low for all GFH residents, transfers that have a negative effect on occupancy will not be granted.
- Documentation may be required for some transfer requests.
There are no upfront costs for transfers. However, once a transfer happens, there is a transfer fee and residents will be required to pay for rent and electricity costs for both apartments for the number of days it takes to move from one apartment to the other.
Notice of Intent to Vacate
While residents who transfer may not be required to fulfill a 60 day rent obligation period for their old apartment, they must still submit an online notice of intent to vacate. The form can be found on the housing portal located here.