Appeals submissions are typically reviewed weekly. Complete appeals received by 8:00 AM on Mondays will be reviewed the same week and results emailed on Fridays after 5:00 PM. If a student has moved into their campus housing assignment, their agreements cannot be canceled until after the student has completely checked out and returned the room keys.

Fall 2021 Appeals

The last day to submit an appeal for Fall 2021 is Monday, October 4, 2021, at 8:00 AM.

Typically, complete appeals received by 8:00 AM on Mondays will be reviewed the same week, and results emailed on Fridays after 5:00 PM. The last date to submit an appeal for contracts containing Fall 2021, prior to the start of the semester, is Monday, August 9, at 8:00 AM.

Spring 2022 Appeals

The last day to submit an appeal for Spring 2022 is Monday, March 7, 2022, at 8:00 AM.

Typically, complete appeals received by 8:00 AM on Mondays will be reviewed the same week and results emailed on Fridays after 5:00 PM. The last date to submit an appeal for contracts containing Spring 2022, prior to the start of the semester, is Monday, December 13, 2021, at 8:00 AM.

Do not sign another lease unless you have received a formal written release from your Residence Hall Agreement.

If a contract (lease) is completed in addition to a student’s Residence Hall Agreement, that student then becomes legally obligated to two different contracts (leases). Having another signed contract (lease) is not grounds to be released from the Residence Hall Contract.

CONTRACT APPEAL PROCESS INFORMATION

Residents must show a significant unforeseen change in circumstance that prevents them from fulfilling the terms and conditions of their housing agreement. Residents must provide dated documentation supporting their appeal. Please complete the Contract Release form.

For an appeal to be successful, the applicant for appeal needs to document to the satisfaction of the Appeals Committee that the reasons for the appeal cannot be addressed through transfer to different on-campus accommodations. Applicants for any appeal are encouraged to provide as much dated documentation as available to support their appeal and should understand those appeal decisions are based not just on information provided, but also on other situational information including residence hall occupancy metrics.

When a student appeals, they are required to submit the standard required documents as outlined on our website.

Submissions:

  1. Complete the request form 
  2. Type your written statement in a letter format. Please include the following: UFID, UF email address, name as displayed in the UF directory in the header.
  3. Gather your supporting documentation, redacting sensitive information as necessary.
  4. Compile the documents from steps 2-4 into one pdf file and confirm the documents’ presentation is acceptable.
  5. Login to https://hms.housing.ufl.edu and click on “Cancel Contract” in the “Contract” menu.
  6. Follow the prompts on the screen to submit your request and upload your document.
  7. You will receive a confirmation email after submitting your request.

Submitting documentation for an appeal does not guarantee an approved appeal. Whether or not documentation provided is sufficient to grant an appeal is at the sole discretion of the Appeals Committee regardless of the type of documentation provided. 

Each student is allowed one appeal. The Appeals Committee’s decisions cannot be overruled.

Please contact HREAppeals@ufsa.ufl.edu with any inquiries regarding the appeals process.

RELEASES THAT DO NOT REQUIRE A HOUSING APPEAL

If a student has an approved Medical Withdrawal for all classes from the Dean of Students Office at the University of Florida and would like to be released from their housing contract, they should submit a request for cancellation online through the Housing Management System. Students will be required to pay for their residence hall space for the time they are in possession of the keys. Failure to return the keys will result in a full semester charge and lost key fees. The student does not need to submit a housing appeal if the Dean of Students Office can supply a memo on letterhead indicating Medical Withdrawal to the Housing Accounts team. This memo may be submitted to HousingAssignments@ufsa.ufl.edu.

If you would like to request cancellation of your housing contract you do not need to submit an Application for Contract Release if you: 1) are participating in a study abroad program, internship, or work co-op, 2) are not enrolled in classes, or 3) are not attending the university. You must submit a cancellation request online through HMS. Visit https://hms.housing.ufl.edu/, login, and select the Cancel Contract link. Please clearly indicate your reason for canceling your housing contract. You will receive a response to your request within 2 business days of submission. Students participating in internships, study abroad programs, and work co-ops are required to submit a letter on official letterhead from their academic college. This letter should clearly state the time span for the program and that the student will be receiving credit. This letter must be signed by an individual in the academic college.

FEE APPEAL PROCESS INFORMATION

Residents must show a significant unforeseen change in circumstances to request a reversal of fees. Residents must provide dated documentation supporting their appeal. Please email a written statement to HREAppeals@ufsa.ufl.edu along with dated documentation supporting your appeal.

For an appeal to be successful, the applicant for appeal needs to document to the satisfaction of the Appeals Committee. Applicants for any appeal are encouraged to provide as much dated documentation as available to support their appeal and should understand those appeal decisions are based not just on information provided, but also on other situational information including residence hall occupancy metrics.