Appeals for release during the fall term have ended.
Students seeking an appeal for Spring 2021 may submit documentation beginning on Monday, November 2nd. These appeals will be reviewed during the week of November 16-20 and decisions released on November 20, 2020.
Do not sign another lease unless you have received a formal written release from your Residence Hall Agreement.
If a contract (lease) is completed in addition to a student’s Residence Hall Agreement, that student then becomes legally obligated to two different contracts (leases). Having another signed contract (lease) is not grounds to be released from the Residence Hall Contract.
CONTRACT APPEAL PROCESS INFORMATION
Residents must show a significant unforeseen change in circumstance that prevents them from fulfilling the terms and conditions of their housing agreement. Residents must provide dated documentation supporting their appeal. Please complete the Contract Release form.
For an appeal to be successful, the applicant for appeal needs to document to the satisfaction of the Appeals Committee that the reasons for the appeal cannot be addressed through transfer to different on-campus accommodations. Applicants for any appeal are encouraged to provide as much dated documentation as available to support their appeal and should understand those appeal decisions are based on not just on information provided, but also other situational information including residence hall occupancy metrics.
When a student appeals, they are required to submit the standard required documents as outlined on our website.
- ONLINE: Appeals should be submitted at https://hms.housing.ufl.edu and all documentation should be saved into one pdf file.
- To submit an appeal, select “Cancel Contract” from the “Contract” menu and follow the prompts.
Submitting documentation for an appeal does not guarantee an approved appeal. Whether or not documentation provided is sufficient to grant an appeal is at the sole discretion of the Appeals Committee regardless of the type of documentation provided.
Each student is allowed one appeal. The Appeals Committee’s decisions cannot be overruled.
Please contact HREAppeals@ufsa.ufl.edu with any inquiries regarding the appeals process.
RELEASES THAT DO NOT REQUIRE A HOUSING APPEAL
If a student has an approved Medical Withdrawal from the Dean of Students Office at the University of Florida and would like to be released from their housing contract, they should submit a request for cancellation online through the Housing Management System. The student does not need to submit a housing appeal if the Dean of Students Office can supply a memo on letterhead indicating Medical Withdrawal to the Housing Accounts team. This memo may be submitted to mailto:HousingAssignments@ufsa.ufl.edu.
If you would like to request cancellation of your housing contract you do not need to submit an Application for Contract Release if you: 1) are participating in a study abroad program, internship, or work co-op, 2) are not enrolled in classes, or 3) are not attending the university. You must submit a cancellation request online through HMS. Visit https://hms.housing.ufl.edu/ , login, and select the Cancel Contract link. Please clearly indicate your reason for canceling your housing contract. You will receive a response to your request within 2 business days of submission. Students participating in internships, study abroad programs, and work co-ops are required to submit a letter on official letterhead from their academic college. This letter should clearly state the time span for the program and that the student will be receiving credit. This letter must be signed by an individual in the academic college.
FEE APPEAL PROCESS INFORMATION
Residents must show a significant unforeseen change in circumstances to request a reversal of fees. Residents must provide dated documentation supporting their appeal. Please email a written statement to HREAppeals@ufsa.ufl.edu along with dated documentation supporting your appeal.
For an appeal to be successful, the applicant for appeal needs to document to the satisfaction of the Appeals Committee. Applicants for any appeal are encouraged to provide as much dated documentation as available to support their appeal and should understand those appeal decisions are based on not just on information provided, but also other situational information including residence hall occupancy metrics.